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Seattle Municipal Archives Finding Aids

Legislative Audits and Special Project Reports

 Series
Identifier: 4607-01

Scope and Contents note

The legislative auditing function was added to City Council's Central Staff responsibilities in June 1971 following a Personnel Department study recommending that some system for analyzing City programs be established. The City Council created five full-time positions dedicated to conducting audits. The purpose of the audit function was to provide the Council with objective and independent analysis of City programs, allowing Council a means to monitor programs, finances, and policies.

The staff conducted three types of audits: 1) financial and compliance audits, 2) economy and efficiency audits, and 3) program results and evaluations. Final reports were submitted to the City Council. The Central Staff audit function ended in 1986.

The Office of the Comptroller included an audit division that focused primarily on financial audits (see series 1800-13) from the 1960s until 1993, when the City Auditor function was moved to the Legislative Department and the focus was changed from financial to program audits. In 1999, an independent Office of the City Auditor was created. The records for these auditors are not part of this series.

The Legislative Audits and Special Project Reports series is divided into two subseries consisting of 1) administrative records and 2) project records.

Administrative records include procedure manuals and audit handbook materials, a file of legislative audit background and history records, and a list of audits and reports. The compiled list does not include all audits and special project reports found among the project records and not all audits listed are represented in the series.

The project records include correspondence, legal opinions, handwritten notes, survey/audit work plans and scope and objective documents, draft and final audits, report attachments, and responses to final products. The records do not include raw data files. Project files do not necessarily include all of the record types cited. For example, the License and Consumer Affairs audit file includes only a cover letter with brief recommendations of the auditor.

Final copies of the audits may not be included in the files. Some final reports can be found in Record Series 1802-D6 and in the Published Documents Collection.

Dates

  • Creation: 1972-1986

Creator

Conditions Governing Access note

Records are open to the public.

Historical Note

The Legislative Department is comprised of the City Council, Office of the City Clerk, and Central Staff (policy analysts and budget support). The City Council is responsible for setting City-wide policy through the adoption of ordinances and resolutions, overseeing the Executive's implementation of policies and programs, and passing the City budget. The first City Charter, in 1869, established a seven-member Common Council. In 1890, the new City Charter created a bicameral legislative branch with a nine-member Board of Aldermen and 16-member House of Delegates. The 1896 Charter returned to a single body of 13 members elected from 11 wards and two at-large. As the number of wards increased, the number of Council members grew to 18 in 1907. A City Charter Amendment in 1910 reduced the number to nine, all elected at large, and made elections non-partisan. In 1946 Councilmember terms were increased from two years to four years. The Office of the City Clerk and the Office of the City Auditor became part of the Legislative Department in 1993. In 1999 the Office of the City Auditor became an independent department.

Full Extent

1.2 Cubic Feet (2 boxes)

Language of Materials

English

Abstract

Records relating to audits done by the Seattle City Council's Central Staff.

Title
Guide to the Seattle Legislative Audits and Special Project Reports 1972-1986
Author
Finding aid prepared by Scott Cline
Date
Š 2011
Description rules
Describing Archives: A Content Standard
Language of description note
Finding aid written in English.
Sponsor
Funding for processing this record series was provided through a grant from the National Historical Publications and Records Commission.
EAD Location
http://archiveswest.orbiscascade.org/ark:/80444/xv02856

Repository Details

Part of the Seattle Municipal Archives Repository

Contact:
PO Box 94728
600 Fourth Avenue, Floor 3
Seattle 98124-4728 USA US